Straightforward apps like Timefinder and Time Zone Converter may come in handy too. Other apps for managing time zone differences include tools like Boomerang, which lets you schedule emails to send at specific times. Spacetime.am can also be used to schedule meetings, and the time will automatically change to each team member’s time zone. This makes it easier to see exactly who is online at what time. With this app, team members can set their location and indicate their work hours. For the 8 million people who use Slack every day, the bot Spacetime.am is very useful. The visual interface makes it much easier to plan meetings with a global, remote team.Īnother option is directly integrated with team communication app Slack. The app clearly shows each member’s location and what time it is there. More importantly, it displays when they are. For example, Timezone.io allows teams to keep track of where different people are. This is why there are many digital tools that target this problem. It is no longer uncommon to be holding meetings across different time zones. This split-screen view makes for easy schedule coordination.

Open up your calendar again, and you can see the new one right next to yours. Then activate the ‘View calendars side by side in day view’ option. After the other party shares their calendar with you, go to ‘View options’ under your own calendar. Google Calendar users also have the option of viewing agendas side by side. Then, add up to 20 people as guests to view their calendars. Simply go to the ‘More options’ tab of your event and select the ‘Find a Time’ function. If your team uses Google Calendar, then you are in luck! This popular scheduling app allows you to access your teammates’ schedules. Some people might be ending off their day, while others are just getting up.īut there are many useful tools that help you find common meeting times. This is difficult enough even with every team member working in the same time zone. Schedule the meeting at an appropriate time.įirst thing’s first: to organize a meeting, you need to set a time. Here are five simple tips that will help you coordinate meetings across time zones. Or you might be part of a global team that spans across four continents. Maybe you’re located in Sydney and video calling someone from New York. So how do you organize a meeting across different time zones? On top of that, each person has their own schedule filled to the brim with other meetinmeegs and events. Everyone operates in a different time zone. Now, it is more likely than ever that a single meeting includes team members from three, four, five, or even more countries. Hybrid workplaces have also become more common. The pandemic has led to a sharp increase in remote work. In today’s world, this has become even more difficult. Global companies with staff from different parts of the world have to grapple with different time zones. Even worse, making sure every single person is engaged during the meeting is no small feat either. ENGAGE Smartsheet ENGAGE brings together our global customers, experts, and partners to share their experiences, ideas, and best practices.Finding a meeting time that suits every team member has never been an easy task.Smartsheet events Your hub for Smartsheet events, webinars, Q&As, and user groups.Partners Learn about the Smartsheet partner program and access our partner directory.

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Schedule multiple time zones